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AI meeting assistant providing automated attendance, transcription, analysis, and shareable summaries.
Project Brief
Problem Space
Managing information during in-person meetings or activities is often time-consuming and distracting, leading to missed or forgotten details. Without online tools, these challenges grow, highlighting the need for streamlined collaboration.
Proto Persona
Professionals, organizers, researchers, students, and educators who need efficient ways to capture and manage insights during meetings and events.
Desk Research
Poor preparation and planning lead to inefficiencies. Clearly defining objectives, sharing agendas, and using advanced scheduling tools improve participation and organization.
Disengaged participants hinder idea generation. Assigning roles and gathering feedback encourage active participation and collaboration.
Using inappropriate communication methods wastes time. Balancing face-to-face interactions with digital tools and employing asynchronous methods when suitable optimize communication.
Long, unfocused meetings lead to disengagement. Balancing session length and content, with short breaks, improves attention and communication.
Lack of a clear agenda or deviations from it undermine the meeting’s purpose. A structured agenda with allocated time for each topic ensures better productivity.
Lack of follow-up reduces progress and accountability. Assigning tasks and tracking decisions after the meeting ensures actionable outcomes and clarity.
Competitive Analysis
Fellow
Excellent for creating agendas, tracking action items, and facilitating collaborative note-taking.
Users praise its clean design and ease of use for team productivity.
Includes templates, integrations with tools like Slack and Google Calendar, and real-time collaboration.
Learning Curve: New users may feel overwhelmed by the number of features available.
Less suitable for external meeting integration
Transcriptions are basic, lacking detailed analysis
Avoma
Combines transcription with meeting insights and analytics.
Provides post-meeting summaries and speaker insights for team improvement.
Automatically identifies action points from conversations.
Primarily tailored for sales teams, limiting broader use.
Users find it less intuitive and harder to navigate.
Some users note the need for clearer privacy assurances.
Fireflies
Highly accurate meeting transcription with search capabilities.
Connects seamlessly with Zoom, Google Meet, and other video conferencing tools.
Free tier and reasonably priced plans.
Shared workspaces for storing and managing meeting records.
Struggles with transcription accuracy, especially in noisy environments.
Limited options for transcription and analysis customization.
Additional costs for extended storage of meeting recordings.
Otter
Simple and quick transcription for meetings and lectures.
Live transcription during meetings, allowing participants to follow along.
Free plan includes essential features, with affordable premium options
Struggles with speaker identification, especially in multi-speaker situations.
Struggles with technical jargon or complex dialogues.
Limited language options outside English.
Interview Results
Gerontologist
"I have difficulty listening to the patient in the medicine part because I have to take notes on the contents, and I miss most of the information and cannot keep up with it."
Nutritionist
“One of the things that I find most difficult and takes time is taking notes during the meeting and then editing those notes.”
Student
"I think using AI technology to transcribe, format, stylize, and organize information... could help students study and understand situations better."
User Persona
Sarah Mitchell - 35
Project Manager
"It’s exhausting to juggle meeting details and still keep the conversation impactful. I want to fully engage without losing track of what matters."
Bio
Sarah is a seasoned project manager at a fast-paced tech firm, juggling multiple teams and tight deadlines. Her day revolves around meetings, making it challenging to capture and retrieve essential details. She values tools that streamline her workflow and enhance productivity, helping her stay efficient in a demanding role.
Personality
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Organized
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Detail-Oriented
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Strategic Thinker
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Tech-savy
Goals
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Capture key points and actionable items from meetings without missing important details.
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Reduce time spent manually taking notes or summarizing discussions.
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Enhance team collaboration by easily sharing meeting insights and follow-ups.
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Maintain a structured record of meetings for future reference and accountability.
Frustrations
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Spending excessive time creating summaries or notes after meetings.
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Difficulty in recalling specific details from previous meetings when needed.
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Tools that lack integration with her existing workflow or are hard to learn.
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Overwhelming amounts of data that make it hard to focus on key takeaways.
Problem Statement
Sarah, a project manager, needs a solution to streamline meeting outcomes and extract key insights because she struggles with fragmented tools and missed details, which hinder her ability to focus on project goals and team alignment.
Typography & Colors
Key Features
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Record & Import Audio
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Capture Every Detail: Record meetings directly through the app, ensuring nothing is missed.
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Easy Import: Quickly upload previously recorded audio files for transcription and analysis.
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AI-Powered Transcription
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Accurate and Fast: Convert spoken words into text in seconds.
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Speaker Identification: Automatically recognize speakers, making transcripts crystal clear.
/03
Customizable Analysis
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Actionable Insights: Summaries, action items, emotional tone analysis, and key questions to help you focus on what matters.
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Editable Content: Customize transcripts and insights to meet your specific needs.
/04
Speaker Tagging
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Personalized Transcripts: Assign names to speakers for enhanced clarity and a professional touch.
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Sharing Options
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Collaborate Effortlessly: Share transcripts and analyses with your team to keep everyone aligned.
